Hotel Management Software

HOTELVPF

Windows Desktop & Web Cross-platform

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HOTELVPF Windows Desktop & Web Cross-platform

All 4 Plans include Full Functionality

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AnnualMonthly

20 Rooms

$ per room / Month

FREE TRIAL 7 - DAYS

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AnnualMonthly

50 Rooms

$ per room / Month

FREE TRIAL 7 - DAYS

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AnnualMonthly

100 Rooms

$ per room / Month

FREE TRIAL 7 - DAYS

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AnnualMonthly

300 Rooms

$ per room / Month

FREE TRIAL 7 - DAYS

Note: Contact Us for Customized Versions or Unlimited Periods (One Time Payment)

Software structure. Description of product appearance, components, and capabilities:

Back Office Application

Property View

✔ View Total Collection Today;

✔ View Payments, Refunds, Bookings & Reservations, Check-outs Guests, Canceled Reservations, Extra Charges, Guests;

✔ View Rooms Availability;

✔ All information can be Printed or Saved as a PDF File.

Property Details View

✔ Display all hotel information;

✔ Upload hotel logo for display on the guest's invoice;

✔ Registration of hotel information useful for the guest invoice.

Property GUI View

✔ Display the Hotel structure (Building, Floor and Room);

✔ Add, update or delete hotel building;

✔ Add, update or delete hotel floor;

✔ Open, add, update or delete hotel room;

Room Form

✔ Display the Room structure (Building, Floor and Room);

✔ Build the hotel room form with different types of objects by categories (Room Design, Room Goods, Symbols);

✔ Adding text to the form with different features (font-size, font-color);

✔ Option to resize shape objects smaller or larger;

✔ The Room Form can be Printed or Saved as a PDF File.

Rooms View

✔ Display all hotel Rooms;

✔ Add New Room depending on the Building, Floor & Room Type;

✔ Room Update with new Building, Floor and/or Room Type;

✔ Delete Room.

Floors View

✔ Display all hotel Floors;

✔ Add New Floor depending on the Building;

✔ Floor Update with new Building;

✔ Delete Floor.

Buildings View

✔ Display all hotel Buildings;

✔ Add New Building;

✔ Building Update;

✔ Delete Building.

Room Type View

✔ Display all hotel Room Types;

✔ Automatic display the hotel Rooms Type (Single Room, Double Room, King Room, Executive Suite etc.);

✔ Adding, updating or deleting a hotel Room Type.

Room Status View

✔ Display all hotel Room Statuses;

✔ Automatic display the hotel Room Status (Available, Booked, Housekeeping, Reserved, Maintenance etc.);

✔ Adding, updating or deleting a hotel Room Status.

Room Amenities View

✔ Display all hotel Amenities;

✔ Add New room Amenity like (TV, Internet, Coffee maker, Fridge, Microwave etc.);

✔ Amenity Update;

✔ Delete Amenity.

Room Rate View

✔ Display all hotel Room Rates;

✔ Add Room Rate depending on:
↪️ Room Type (Single Room, Double Room, Hollywood Twin Room etc.);
↪️ Validity period (rate start date,rate end date);
↪️ Option to overwrite the new rate with a rate already added;
↪️ Option to add rates values for 7 calendar days (25 December, 31 December, 8 March etc.);
↪️ Option to add rates values for 7 days of the week (Monday, Tuesday, Wednesday etc.);

✔ Update Rate Type;

✔ Delete Rate Type;

Rate Calendar View

✔ Select Rate Type, view rate values in a calendar;

✔ Calendar iteration forward or backward to view rates values two months at once;

Hotel Tax View

✔ Display all Hotel Tax;

✔ Add a Hotel Tax percent value (useful for future bookings guest invoice);

✔ Update Hotel Tax;

✔ Delete Hotel Tax;

Discount View

✔ Display all hotel Discounts;

✔ Add Discount value depending on:
↪️ Discount Type: Amount or Percent;
↪️ Validity period: Discount Available From Date, Discount Available To Date;

✔ Update Discount;

✔ Delete Discount;

Deposit View

✔ Display all hotel Deposits;

✔ Add Deposit, Amount Value (temporary withholding of certain amounts from the guest);

✔ Update Deposit;

✔ Delete Deposit;

Payment Type View

✔ Display all hotel Payments;

✔ Add Payment Type (useful for guest payment type registration);

✔ Update Payment Type;

✔ Delete Payment Type;

Products View

✔ Display all Products;

✔ Adding different products depending on:
↪️ Product Type;
↪️ Product Tax;

✔ Update Product;

✔ Delete Product;

Product Type View

✔ Display all Product Types;

✔ Add product Type/Category;

✔ Update Product Type;

✔ Delete Product Type;

Product Tax View

✔ Display all Product Taxes;

✔ Add Product Tax (percent);

✔ Update Product Tax;

✔ Delete Product Tax;

Housekeeping Rooms View

✔ Display all Housekeeping Schedulers;

✔ 3 options to set room Housekeeping Schedulers:
↪️ Set All Rooms;
↪️ Set by Room;
↪️ Set by Group;

✔ Add Schedulers for Room Housekeeping, depending on:
↪️ Days of the week - option to choose one or more days of the week;
↪️ Start Time Housekeeping Schedulers;
↪️ End Time Housekeeping Schedulers;

✔ Update Housekeeping Schedulers;

✔ Delete Housekeeping Schedulers;

Maintenance Rooms View

✔ Display all Maintenance Schedulers;

✔ Add Schedulers for Room Maintenance, depending on:

✔ Hotel Rooms Number;
↪️ Start Time Maintenance Schedulers;
↪️ End Time Maintenance Schedulers;

✔ Update Maintenance Schedulers;

✔ Delete Maintenance Schedulers;

Guest Search View

✔ Display all hotel Guests;

✔ Add Guest with relevant identification data (First Name, Last Name, Phone No. Identity Card, Passport etc.)

✔ Search Guest by:
↪️ Name (First Name and/or Last Name);
↪️ Identity Card/Passport No.;
↪️ Phone No.;
↪️ City;
↪️ Country;
↪️ Vehicle Plate;
↪️ Car Brand;
↪️ Guest No.;

✔ Each Guest can be:
↪️ Printed or Saved as a PDF File;
↪️ Updated;
↪️ Deleted;

✔ All Guests can be Printed or Saved as a PDF File.

Receptionists View

✔ Display all Receptionists;

✔ Add Receptionist depending one:
↪️ Email Address;
↪️ Username;
↪️ Password;
↪️ Receptionist Status (Active, Away, Fired, Vacation);
↪️ Building;
↪️ First Name;
↪️ Last Name;
↪️ Address;
↪️ Phone No.;
↪️ User Picture;
↪️ Option to allow (YES/NO) user login;

✔ Update Receptionist;

✔ Delete Receptionist;

Receptionist Status View

✔ Display all Receptionist Statuses;

✔ Add Receptionist Status (Active, Away, Fired, Vacation etc.);

✔ Update Receptionist Status;

✔ Delete Receptionist Status;

Key Performance Indicators View

✔ Displays the basic hotel Key Performance Indicators:
↪️ Hotel Occupancy Rate;
↪️ Average Room Rate;
↪️ Revenue Per Available Room;
↪️ Revenue Per Occupied Room;

✔ Option to display the calculation formulas for each indicator;

✔ Option to display indicators for a selected period of time;

✔ All information can be Printed or Saved as a PDF File.

View Payments and Refunds Report;

✔ Display all Payments;

✔ Display all Refunds;

✔ Print each guest Payment with related Payment Data:

✔ Print all guest Payments table or Save as a PDF File.

✔ Print each guest Refund with related Refund Data:

✔ Print all guest Refunds table or Save as a PDF File.

View CheckIns and CheckOuts Report;

✔ Display all Check-Ins;

✔ Display all Check-Outs;

✔ Print each guest Check-In with related Check-In Data:

✔ Print all guest Check-Ins table or Save as a PDF File.

✔ Print each guest Check-Out with related Check-Out Data:

✔ Print all guest Check-Outs table or Save as a PDF File.

View Reservations, Cancel Reservations Report;

✔ Display all Reservations;

✔ Display all 'Canceled Reservations';

✔ Print each guest Reservation with related Reservation Data:

✔ Print all guest Reservations table or Save as a PDF File.

✔ Print each guest 'Cancel Reservation' with related 'Cancel Reservation' Data:

✔ Print all guest 'Cancel Reservation' table or Save as a PDF File.

View Guests Report;

✔ Display all Guests;

✔ Print each Guest with related Guest Data:

✔ Print all Guest table or Save as a PDF File.

View Key Performance Indicators Report

✔ Display the basic hotel Key Performance Indicators;

✔ Display the calculation formulas for each indicator;

✔ Display indicators for a selected period of time;

✔ All information can be Printed or Saved as a PDF File.

Backup & Restore View

✔ Display all system Backups created;

✔ Create a system Backup with the current date/time;

✔ System Restore based on a backup;

✔ View details for each Backup;

✔ Delete Backup;

✔ Delete all Backups;

Front Desk Application

Property Rooms View

✔ Display of the hotel with the related rooms in graphic form;

✔ Click Room do: Check-In, Check-Out, New Reservation, Cancel Reservation, View Details, Cancel Reservations;

✔ Click Floor: display all rooms on the selected floor with its building;

✔ Display of each hotel room in a dynamic table according to: Room No., Room Type, Rate Type, Rate Value;

Booking Form

✔ Display Top Menu of the Booking Form that contains:
↪️ 'Save' button - Save all the form information;
↪️ 'Check-In' button - Set the room status as Booked;
↪️ 'Inovice' button - Create the Guest Invoice as a PDF File;
↪️ Display Room No.;
↪️ Display Room Type;
↪️ Display Room Status;
↪️ Display Floor;
↪️ Display Building;

✔ Display Guest Left Panel of the Booking Form that contains:
↪️ 'Guest Type' area:
↪️ Choose Regular Guest - Enable Search Autocomplete by Name, Contact No., Identity Card or Passport;
↪️ Choose Add New Guest - Complete the form with the data of the New Guest, Save Guest data base;
↪️ 'Guest Info' area;
↪️ 'Guest Contact Info' area;
↪️ 'Guest Documents' area;
↪️ 'Guest Vehicle' area;

✔ Display Central Panel of the Booking Form that contains:
↪️ Top Menu central panel:
↪️ Home Tab/View;
↪️ Room Stay Information:
↪️ Room No;
↪️ Room Type;
↪️ No Adults;
↪️ No Child A;
↪️ No Child B;
↪️ Guest Arrival Date (current date readonly by default);
↪️ Guest Departure Date (select a date in the future);
↪️ No Nights;
↪️ Select Rate Type;
↪️ Rate per Night;
↪️ Average Rate per Night;
↪️ Hotel Taxes;
↪️ Bill Information:
↪️ Currency;
↪️ Total Rate;
↪️ Total Tax;
↪️ Extra Charges;
↪️ Subtotal;
↪️ Discount;
↪️ Total;
↪️ Deposit;
↪️ Refunds;
↪️ Amount Paid;
↪️ Balance;
↪️ Remarks:
↪️ Display all Remarks;
↪️ View each Remark;
↪️ Edit each Remark;
↪️ Mark/Unmark Remark;
↪️ Other Informations:
↪️ Room Release Date;
↪️ Room Release Time;
↪️ Folio No.;

↪️ Extra Charges Tab/View;
↪️ Display all Products:
↪️ Select product quantity;
↪️ Display product name;
↪️ Display product price;
↪️ Display product tax;
↪️ Select each product (purchased by guests), update bill automatically;

↪️ Payments Tab/View;
↪️ Display all Payments for the current booking:
↪️ Add New Payment;
↪️ Display Amount Paid update, bill automatically;
↪️ Display Balance, update bill automatically;

↪️ Refunds Tab/View;
↪️ Display all Refunds for the current booking:
↪️ Add New Refund;
↪️ Display Amount Paid update, bill automatically;
↪️ Display Balance, update bill automatically;
↪️ Display Total Refund, update bill automatically;
↪️ Display Total Refund Deposit, update bill automatically;

↪️ Guests Reports Tab/View;
↪️ Display all Guests for the current booking:
↪️ Refresh Guest Report ;
↪️ Print each Guest or Save as a PDF File;
↪️ Print all Guests or Save as a PDF File;

↪️ Extra Charges Reports Tab/View;
↪️ Display all Extra Charges for the current booking:
↪️ Refresh Extra Charges (Products) Report ;
↪️ Print each Extra Charge (Product) or Save as a PDF File;
↪️ Print all Extra Charges (Products) or Save as a PDF File;

↪️ Payments Reports Tab/View;
↪️ Display all Payments for the current booking:
↪️ Refresh Payments Report;
↪️ Print each Payment or Save as a PDF File;
↪️ Print all Payments or Save as a PDF File;

↪️ Refunds Reports Tab/View;
↪️ Display all Refunds for the current booking:
↪️ Refresh Refunds Report ;
↪️ Print each Refund or Save as a PDF File;
↪️ Print all Refunds or Save as a PDF File;

Reservation Form

✔ Display Top Menu of the Reservation Form that contains:
↪️ 'Save' button - Save all the form information;
↪️ 'Reserve' button - Set the room status as Reserved;
↪️ 'Inovice' button - Create the Guest Invoice as a PDF File;
↪️ Display Room No.;
↪️ Display Room Type;
↪️ Display Room Status;
↪️ Display Floor;
↪️ Display Building;

✔ Display Central Panel of the Booking Form that contains:
↪️ Top Menu central panel:
↪️ Home Tab/View;
↪️ Room Stay Information:
↪️ Room No;
↪️ Room Type;
↪️ No Adults;
↪️ No Child A;
↪️ No Child B;
↪️ Guest Arrival Date (select a date in the future);
↪️ Guest Departure Date (select a date in the future);
↪️ No Nights;
↪️ Select Rate Type;
↪️ Rate per Night;
↪️ Average Rate per Night;
↪️ Hotel Taxes;
↪️ Bill Information:
↪️ Currency;
↪️ Total Rate;
↪️ Total Tax;
↪️ Extra Charges;
↪️ Subtotal;
↪️ Discount;
↪️ Total;
↪️ Deposit;
↪️ Refunds;
↪️ Amount Paid;
↪️ Balance;
↪️ Remarks:
↪️ Display all Remarks;
↪️ View each Remark;
↪️ Edit each Remark;
↪️ Mark/Unmark Remark;
↪️ Other Informations:
↪️ Room Release Date;
↪️ Room Release Time;
↪️ Folio No.;

↪️ Extra Charges Tab/View;
↪️ Display all Products:
↪️ Select product quantity;
↪️ Display product name;
↪️ Display product price;
↪️ Display product tax;
↪️ Select each product (purchased by guests), update bill automatically;

↪️ Payments Tab/View;
↪️ Display all Payments for the current booking:
↪️ Add New Payment;
↪️ Display Amount Paid update, bill automatically;
↪️ Display Balance, update bill automatically;

↪️ Refunds Tab/View;
↪️ Display all Refunds for the current booking:
↪️ Add New Refund;
↪️ Display Amount Paid update, bill automatically;
↪️ Display Balance, update bill automatically;
↪️ Display Total Refund, update bill automatically;
↪️ Display Total Refund Deposit, update bill automatically;

↪️ Guests Reports Tab/View;
↪️ Display all Guests for the current booking:
↪️ Refresh Guest Report ;
↪️ Print each Guest or Save as a PDF File;
↪️ Print all Guests or Save as a PDF File;

↪️ Extra Charges Reports Tab/View;
↪️ Display all Extra Charges for the current booking:
↪️ Refresh Extra Charges (Products) Report ;
↪️ Print each Extra Charge (Product) or Save as a PDF File;
↪️ Print all Extra Charges (Products) or Save as a PDF File;

↪️ Payments Reports Tab/View;
↪️ Display all Payments for the current booking:
↪️ Refresh Payments Report;
↪️ Print each Payment or Save as a PDF File;
↪️ Print all Payments or Save as a PDF File;

↪️ Refunds Reports Tab/View;
↪️ Display all Refunds for the current booking:
↪️ Refresh Refunds Report ;
↪️ Print each Refund or Save as a PDF File;
↪️ Print all Refunds or Save as a PDF File;

Available Rooms View

✔ Display all Available Rooms;

Booked Rooms View

✔ Display all Booked Rooms;

CheckIn Today Rooms View

✔ Display all Check-In Today Rooms;

CheckOut Today Rooms View

✔ Display all Check-Out Today Rooms;

Housekeeping Rooms View

✔ Display all Housekeeping Rooms;

✔ Display Housekeeping Rooms Scheduler;

Maintenance Rooms View

✔ Display all Maintenance Rooms;

✔ Display Maintenance Rooms Scheduler;

Bookings Calendar View

✔ Display the Calendar of Bookings and Reservations. Listing of Booked and Reserved rooms on the Calendar;

✔ Calendar increment forward and backward depending on the current day and period;

✔ Option to set the start date of the displayed period;

✔ Click Room do: Check-In, Check-Out, New Reservation, Cancel Reservation, View Details, Cancel Reservations;

Bookings View

✔ Display all Booked Rooms with related information in data table;

✔ Print or Save as PDF file all Bookings;

✔ View Details for each Booking; show up related Booking Form;

Reservations View

✔ Display all Reserved Rooms with related information in data table;

✔ Print or Save as PDF file all Reservations;

✔ View Details for each Reservation; show up related Reservation Form;

✔ Add New Reservation on each reservation data table item;

Payments Report View

✔ Display all Payments;

✔ Refresh all Payments;

✔ Print each Payment with related Payment Data:

✔ Print all Payments table or Save as a PDF File.

Refunds Report View

✔ Display all Refunds;

✔ Refresh all Refunds;

✔ Print each Refunds with related Refunds Data:

✔ Print all Refunds table or Save as a PDF File.

Check-Ins Report View

✔ Display all Check-Ins (Bookings);

✔ Refresh all Check-Ins;

✔ Print each Check-In with related Check-In Data:

✔ Print all Check-Ins table or Save as a PDF File.

Check-Outs Report View

✔ Display all Check-Outs;

✔ Refresh all Check-Outs;

✔ Print each Check-Out with related Check-Out Data:

✔ Print all Check-Outs table or Save as a PDF File.

Reservations Report View

✔ Display all Reservations;

✔ Refresh all Reservations;

✔ Print each Reservation with related Reservation Data:

✔ Print all Reservations table or Save as a PDF File.

Canceled Reservations Report View

✔ Display all 'Canceled Reservations';

✔ Refresh all 'Canceled Reservations';

✔ Print each 'Canceled Reservation' with related 'Canceled Reservation' Data:

✔ Print all 'Canceled Reservations' table or Save as a PDF File.

Guests Report View

✔ Display all Guests;

✔ Refresh all Guests;

✔ Print each Guest with related Guest Data:

✔ Print all Guests table or Save as a PDF File.

Extra Charges Report View

✔ Display all 'Extra Charges';

✔ Refresh all 'Extra Charges';

✔ Print each 'Extra Charge' with related 'Extra Charge' Data:

✔ Print all 'Extra Charges' table or Save as a PDF File.

Software Operating Modules

Back Office App

Property

Room Pricing

Extra Charges

Operations

Authorization

Revenue Management

Reporting and Analytics

System Protection

Integration & Connectivity

Front Desk App

Property Management

Bookings & Reservations

Reports

Software Benefits

Reservation & BookingManagement

Front Desk Operations

Point of Sale (POS)

Housekeeping and Maintenance

Accounting and Billing

Reporting and Analytics

Channel Management and Distribution

Guest Relationship Management

Data Backup and Recovery

Purchasing Software

Buy Online

Renew License

Product Updates

Free Trial Download

Help & Support

Frequently Asked Questions (FAQs)

Contact

Technical Support

Report Bugs & Errors

Reviews